Calgary Exhibition & Stampede 

Microsoft Teams Rooms Usage Guide 

March 14th, 2024

Checking Room Availability

  1. In Outlook, go to your calendar on the left side panel 
  2. Click on Add and then From Address Book in the top menu bar.
  3. In the search bar, start typing the meeting room and press enter.
  4. Double click the meeting room and press OK to add it.
  5. You should now be able to see the schedule of the room you added.


Booking & Scheduling a Meeting through Outlook

  1. In Outlook, go to your calendar on the left-side panel and click New Meeting
  2. Fill out the information such as title, attendees, and time.
  3. You MUST add the meeting room as an attendee. If you start typing the room name, it will pop up automatically.
  4. Select the meeting room as an attendee and the location will automatically fill in the location field.
  5. After you have sent the invite out, you will get a confirmation email from the meeting room.


Booking & Scheduling a Meeting through Teams

  1. In Teams, go to your calendar on the left side panel and click New Meeting.
  2. Fill out the information such as title, attendees, and time.
  3. You MUST add the meeting room as an attendee. If you start typing the room name, it will pop up automatically.
  4. Select the meeting room as an attendee and the location will automatically fill in the location field.
  5. After you have sent the invite out, you will get a confirmation email from the meeting room.


Contact Help with Knowledge Base Article

If any assistance is needed while using this guide, please feel free to contact Client Services through 3383 or place a ticket by emailing support@calgarystampede.com and will get to it as soon as possible.